visits - risk assessment and things to be aware of

risk assessment:

A risk assessment will need to be drawn up, usually this can be constructed following a preliminary visit. Some venues will have their own generic risk assessments which you can adapt to fit the needs of the children in your care or there may be assessments from privious years that are still relevant but could be tailored to the individuals class needs.

hazards:
identify potential hazards according to high, medium and low risk activities.
- risk of falling
- sharp objects/ heavy objects
- is the space enclosed?
- are there harmful matererials or chemicals
- water, risk of drowning
- damage to property on visit

first aiders:

It is necessary to be aware of the first aiders accompanying a trip and ensure they come with all necessary equipment. Some venues provide their own first aiders, this should be investigated before the trip.

getting there and back:
- cars, main roads
- if walking between areas - water (rivers, lakes)
- trains, gaps on platforms

ratios:

Aim to have a greater ratio than needed in case something goes wrong or someone has to leave it is crucial that their are enough adults present. It is unlikely but possible that a child may need to be taken home or to hospital, illness proceedures need to be in place for these situations. Additional staff may be needed for children with mental and physical disabilities, especially those on the autistic spectrum and children who need mobility help. Some parents may offer to come along to help - this will need to be agreed in advance and CRB clearance will be necessary. If there will not be room for parents on the transport you are providing it is best not to discourage them but welcome them and suggest arriving in own transport.

What is the most important part of the visit?:

The day will need to be structured, decide which parts are of the most importance and organise the day according to priority. Make sure taht key exhibits are seen and factor in extra time for travel, change overs e.t.cto ensure smooth flow.

appropriate clothing:
- it is usually appropriate for children to wear uniform or something to make them easily recognisable to ensure visability and safety in public. It shoukd be encouraged for children to bring layers if it will be hot or cold, with the addition of sun cream or water if it will be hot or coats if cold/ wet weather is expected.

allergies/ health issues/ dietry requirements:
- make sure that lists are made of all allergies and their severity. Inhalers and epi pens should be provided by parents along with lists of instructions and permission for any medication. Contact details for the school and the children will need to be carried at all times.

disorders:
- will a child's disorder affect their behaviour on a trip. Do they have tendancies to run off or endanger themselves or others?

phobias:
- particularly in cases where animals will be present, are any children likely to be scared and uncomfortable. Will this prompt negative reactions?

alternative plans:

- sometimes things will go wrong, the key is to be prepared with a plan B. Alternative exhibits should be suggested beforehand in case for some reason what you have come to see is not on. Although you would obviously check before leaving for the trip. Disappointments can be decreased through careful planning.